Business Analyst Interview Questions and Answers

Ques 1. What is Pugh Matrix?

This technique is a standard part of the Six Sigma technique. It is also known as a problem or design matrix.

Pugh Matrix is used to decide the most optimal and alternate solutions.

Ques 2. In how many categories do business analysis techniques exist?

There are over 100 business techniques that a business analyst can select when facilitating the business. These are categorized as:

• strategic
• investigative
• analytical
• project management
• documentation
• modeling techniques

Ques 3. What is MoSCoW technique?

MoSCoW stands for Must or Should, Could or Would. A business analyst should implement this process by comparing every demand with other needs to prioritize the framework requirements. For example, is this requirement a must-have or should have?

Ques 4. What is SWOT technique?

SWOT or Strengths, Weaknesses, Opportunities, and Threats Analysis is the most widely used technique in organizations for proper resource allocation.

A business analyst should be able to identify the strengths and weaknesses of any corporate framework and translate them into opportunities and threats. 

Ques 5. How do you keep yourself updated about the latest business trends and knowledge?

With this business analyst interview question, the recruiter wants to evaluate if you are motivated enough to keep pace with emerging latest business developments and trends.

You can answer this question by including references to news and industry publications. You can also list the events and conferences you attend to connect with the business community.

Ques 6. Can you explain SRS and its key elements?

SRS stands for System or Software Requirements Specification. It is a set of documents describing the features of a software application or system. 

It includes various elements required by the stakeholders and customers to convince the end-users. 

The critical aspects of an SRS are:

• Scope of Work
• Non- functional and functional requirements
• Data Model
• Dependencies
• Assumptions and Constraints
• Acceptance Criteria

Ques 7. What is BRD? How is it different from SRS?

BRD stands for Business Requirement Document. It is a formal contract between the organization and the client for the development of the specific product.

• BRD is a functional specification of the software whereas SRS is both BA creates it after their direct interaction with the clients.
• BRD is created by a business analyst after their direct interaction with the clients, whereas SRS is designed based on technical expertise and needs.
• SRS is derived from BRD.

Ques 8. What do you understand by requirement? Can you differentiate between requirements and needs?

A requirement is a targeted solution and representation to achieve specific business objectives. Stakeholders evaluate the project based on set conditions/requirements before its implementation. All the elements are correctly documented for reference purposes.

Needs are the high-level representation of the terms and the result.

For example, you need to get a business analyst job, and the requirements to apply for this job are resume, educational background, and interview practice.

Ques 9. How can you say that a requirement is good or perfect?

A requirement is said to be perfect if it is SMART which stands for Specific, Measurable Attainable Relevant, and Timely.

The description of a condition should be specific, and all the parameters required for success should be measurable. All the needed resources should be attainable and relevant to the project. All the conditions/elements should be revealed timely.

Ques 10. What is the purpose of the Requirement Traceability Matrix?

It records all the requirements given by a client and ensures that all the necessities are met. 

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Ques 11. What is business modelling?

Business modelling is a step- by -step approach for identifying the value proposition for operating the business. 

The key attributes of business modelling to develop a strategic plan for an organization are:

• Vision
• Mission
• Objectives
• Strategies
• Action plan

Ques 12. What do you understand by Gap Analysis, and what are the types of gaps that can occur during an analysis?

Gap Analysis means the analysis of the differences between the functionalities of an existing and the targeted system. The gap means changes that are required to accomplish the proposed result.

• Profit Gap is the change between the actual and estimated profit of a company.
• Manpower Gap is the change between the actual and required workforce strength in a company. 
• Performance Gap is the difference between the expected and actual performances.
• Market Gap is the variation between estimated actual sales.

Ques 13. Explain your typical work tactic for a project.

This question is one of the most crucial business analyst interview questions asked by a  manager to assess your work strategy, teamwork, and project management skills.

To answer this question, you can explain the general steps you follow with standard deliverables. For example, if you have managed the planning phase of a project, you could mention deliverables like a requirements management plan, work breakdown structure, or a communication plan.

Each business faces different situations and has distinct needs, but these fundamental steps are essential to achieve a task successfully:

• Firstly, you must clarify your role and determine the stakeholder's perspective in the project. You should define primary objectives along with reconciling the expectations conflict among stakeholders.
• Create a work plan listing steps, timelines, and deliverables.
• Define actionable and concise requirements.
• Ensure technical implementation, as many solutions require the support of IT teams.
• Create documentation and train end-users to implement the solution.
• Finally, assess the value of the project. Did it work, or any follow-ups are needed? 

You should focus on your experience to describe your skills and explain the customized tactics you use.