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Intermediate / 1 to 5 years experienced level questions & answers

Ques 1

What is the role of a school official under FERPA?

School officials with legitimate educational interests can access student records without consent.

Example:

A teacher accessing a student's record for grading purposes is considered a school official.
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Ques 2

Can a student request the removal of directory information from public disclosure?

Yes, students have the right to opt-out of the public release of directory information.

Example:

A student may inform the school in writing if they do not want their information disclosed.
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Ques 3

What is the procedure for handling a FERPA violation?

Institutions must take corrective actions and inform the U.S. Department of Education.

Example:

If a faculty member improperly discloses student information, the institution must investigate and rectify the situation.
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Ques 4

How does FERPA apply to online and remote learning environments?

FERPA protections extend to online and remote learning, with additional considerations for data security.

Example:

Educational institutions using online platforms must ensure secure handling of student data.
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Ques 5

What is the difference between FERPA and HIPAA?

FERPA applies to educational records, while HIPAA covers health-related information in healthcare settings.

Example:

A university's health center must adhere to HIPAA for medical records, but FERPA governs academic records.
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Ques 6

Can a parent or eligible student request a copy of the student's education records?

Yes, educational institutions must provide copies upon request, usually for a reasonable fee.

Example:

A parent may request a copy of their child's transcripts for college applications.
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Ques 7

What is the 'need-to-know' principle in FERPA?

Information should only be disclosed to individuals with a legitimate educational interest in the student.

Example:

A school counselor may have access to a student's records to provide appropriate support.
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Ques 8

Can FERPA rights be transferred from the student to their parents?

Yes, if the student is a dependent for tax purposes, FERPA rights can transfer to the parents.

Example:

Parents may access their dependent child's education records without the child's consent.
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Ques 9

Are there any limitations on the disclosure of disciplinary records under FERPA?

FERPA allows the disclosure of disciplinary records to certain parties in specific circumstances.

Example:

Disciplinary records may be shared with other schools if the student is transferring.
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Ques 10

How does FERPA impact the use of student data for research purposes?

FERPA permits the use of de-identified data for research, with certain safeguards in place.

Example:

Researchers must ensure that individual students cannot be identified in published studies.
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